Session

1. How to create a session?

2. How can I edit a session?

3. How can I edit many sessions at once?

4. How to create a parallel session?

5. How to rank parallel sessions?

6. How to add videos or recordings to a session?

7. How to connect speakers to a session?

1. How to create a session?

Click on “Content” in the menu, go to Session” and click on “+Add Session”.  Now you can start to set up your Sessions.

Choose a title, the day of your session and set up the start and end time. If you want to add a livestream, you must first create it under “Stream”, and then select the stream of the session. You can also add a discription or an image.

2. How can I edit a session?

If you want to edit an existing session, click on the small pencil icon on the right side of the session. Or if you are on the “Agenda” page on the frontend of the app, click on the pencil icon next to “Agenda”.

3. How can I edit many sessions at once?

If you want to edit more then one session at once, you can use the bulk function.

Go to “Content” > “Sessions” and select all the sessions that you wish to edit at once. Make sure you are only selecting sessions, that will have the same location, stream, type, and time. Once all the desired sessions have been selected, click on “Bulk action”. The window that pops up shows you the changes you can make at once.

If you wish to change the location, pick a new location from the drop-down list. In case you want to add a new location, click here.

If you wish to change the stream, pick the new stream from the drop-down list. In case you want to add a new stream, click here.

If you wish to change the type of session, pick the new type from the drop-down list.

If you wish to change the time of the sessions, choose if the sessions should be moved to an earlier or later time (Minus or Plus) and then choose the minutes and/or hour it should be moved to (e.g. . if a session is dropped and the whole agenda needs to be shifted by 30 mins).

Once all the changes have been made, click “Apply”.

4. How to create parallel sessions?

If you have multiple sessions at the same time at your event, first create each session as described in the first step.

Now you need to determine which of your sessions will run on the main stream. To do this, select the session, choose a stream type – this could be Zoom –, add the stream ID in the field provided and define this as the mainstream. Add the stream to the session and click “Save”.

5. How to rank parallel sessions?

If there are different sessions going on at the same time and you want one stream to be in the foreground, you can define it as the mainstream. This way the sessions with the maisntream will be displayed first.

You can determine this by selecting the respective stream and clicking on the small button next to “Main Stream of the event” so that the bar turns blue.

It is important to note that only one stream can be the Mainstream.

6. How to add videos or recordings to a session?

If you want to add a video or recording, there are several ways to do this.

1. The first possibility is to add a pre-recorded video. To do this, select the source of your pre-recorded video (YouTube, Vimeo, URL) and add the link of your video on the blank space that appears under the title “Link”. This feature is specially helpful to add the links of the recorded sessions. Once you have added the pre-recorded video click “Save”.

2. You can write a text in the description and underlay it with a link. To do this, write something in the description (for example, “Video here”) and highlight the word you want to click on to get to the video. Then click on the small anchor symbol at the top of the line. A window opens in which you have to enter the URL. Then click on “Save”.

3. The third option is to add a video via the “Promotion video” function. To do this, scroll down on the session until you see the window on the right. Click on the small arrow pointing down and select one of the video platforms. You can choose between YouTube, Vimeo and iFrame.

Select one and paste the embedded URL to your video into the window that appears.

7. How to connect speakers with sessions?

Once the speakers have been added, they can be assigned to a session. Go to “Sessions” on the menu, click on the session you wish to edit and select “Speakers” in the upper bar. Choose the person meant to speak at the session from the dropdown, add it and then click on “Save”.

You have more questions? We are here to support you – Write us: support@hubs101.com